PRESENTER POLICIES

The National ESEA Conference is committed to providing a safe, productive, and welcoming environment for all meeting participants and staff. All presenters are expected to understand and follow presenter policies.

Each presenter included on a proposal selected for presentation at the Conference must agree to the official Terms & Conditions of Show Management. A sample standard session presenter Terms & Conditions agreement is included in the Proposal Submission Guidelines. Presenter Terms & Conditions agreements will be provided to all provisionally accepted presenters. The Terms & Conditions outline all of the specifics of the presentation, including the date and time, a video recording release, and other binding provisions. Terms & Conditions language is standard for all presenters and wording cannot be revised. If your proposal is selected, please be certain that you are able to agree to all Terms & Conditions before signing.  

Standard Presentations: All accepted presenters (maximum four) will receive a complimentary Full Conference Registration, after all Terms & Conditions agreements have been signed.

Promotional Presentations:  All organizations agree that, if selected, they will either - purchase and staff one or more exhibit spaces at the Conference, or purchase a full conference registration for each presenter. Accepted presenters will receive complimentary conference registrations only if their organization purchases an exhibit space. Promotional sessions selected will not be officially confirmed until exhibit spaces or presenter registrations are paid in full. Cancellation of the exhibit space or presenter registration(s) will result in the session also being cancelled.

All Potential Presenters: Do not register for the Conference prior to learning the acceptance status of your proposal on September 24, 2021.  

A number of hotel rooms will be set aside specifically for presenters to purchase and may be accessed after the sessions are finalized and Terms & Conditions have been signed. Do not reserve a hotel room prior to learning the acceptance status of your proposal.  

Complimentary Conference registrations are non-transferable. If a presenter change is necessary, a written request must be completed on the official Presenter Substitution Request Form and reviewed by the Conference Planning Committee. If approved, the previous presenter’s Terms & Conditions agreement will be voided and a new agreement will be issued to the new presenter. If the proposed presenter is not approved, the presentation may be cancelled.