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PRESENTER POLICIES

The National ESEA Conference is committed to providing a safe, productive, and welcoming environment for all meeting participants and staff. All presenters are expected to understand and follow presenter policies.

By presenting In-Person at the 2022 National ESEA Conference, presenters agree to the following COVID-19 waiver and conference protocol compliance:

Presenters acknowledge that in-person participation at an event is completely voluntary. In exchange for being given the opportunity to register for and attend this event in-person, presenters hereby waive any and all claims or causes of action against the National Association of ESEA State Program Administrators ("the Association"), Show Management, its contractors, or staff for any exposure to COVID-19 or for contracting COVID-19, a related illness, or other harm that may result from presenters' in-person participation in this event. Presenters further agree to comply with the COVID-19 Conference Protocols published and made available by the Association and any safety guidelines or protocols posted or communicated onsite by the Association, Show Management, the host venue, or any governmental authority.

DESCRIPTION OF COVID PROTOCOLS

The National Association of ESEA State Program Administrators' COVID-19 Conference Protocols are intended to ensure the safety of our conference attendees, presenters, exhibitors, and staff. Please join us in our efforts to create a safe, in-person conference experience.

COVID-19 Protocols

The National Association of ESEA State Program Administrators is working closely with our venue, the Ernest N. Morial Convention Center, to follow the most up-to-date guidance from the Centers from Disease Control (CDC) for large gatherings, as well as local public health guidelines. The latest guidance from the City of New Orleans can be found here.

Presenters are REQUIRED to:

  • (UPDATED 1/6/2022) Provide proof of two doses of the COVID vaccine, except for those who have received one dose of the Johnson & Johnson vaccine -OR- a negative PCR, molecular, or antigen test within 72 hours.
    • Proof of vaccination: Original CDC Vaccination Card, digital vaccination record, digital photograph, or photocopy of CDC Vaccination Card (both sides)
    • Test results must include the individual’s name, date of test, and results clearly visible on the official report.
  • Wear a mask that covers your nose and mouth at all times when inside the conference space, except when actively eating or drinking, or while presenting;
    • Disposable masks will be available each day of the conference if you do not have one. Practice physical distancing when possible, including at the registration area;
  • Not attend any conference activities if you start to feel sick or display any COVID-19 symptoms;
  • Follow all COVID-19 protocols and posted signs established by the Association, Show Management, and/or the venue.

Proof of vaccination or a negative COVID test will be required once per day, for entry into the National ESEA Conference. After COVID credentials have been verified, Conference participants may re-enter and exit the Convention Center for the duration of the day without further screening.

Those requiring a negative COVID test for entry to the National ESEA Conference must show proof of a negative PCR, molecular, or antigen test within 72 hours. Test results must include the individual’s name, date of test, and results clearly visible on the official report.

Many local pharmacies in the area provide COVID testing, and on-site testing will be available for purchase by Conference attendees at the Julia Street entrance to the Ernest N. Morial Convention Center. Test results are given within 45 minutes, via email or text message. Please arrive early as wait times for tests will vary.

On-site rapid COVID tests may be purchased for $60.00 per test (cash or credit card) at the following dates and times:

Tuesday, February 15th (Registration/check-in)
  12:00PM - 8:00PM

Wednesday, February 16th (First day of Conference)
  7:00AM - 3:00PM

Thursday, February 17th
  7:00AM - 3:00PM

Friday, February 18th
  7:00AM - 3:00PM

Each presenter included on a proposal selected for presentation at the Conference must agree to the official Terms & Conditions of Show Management. A sample standard session presenter Terms & Conditions agreement is included in the Proposal Submission Guidelines. Presenter Terms & Conditions agreements will be provided to all provisionally accepted presenters. The Terms & Conditions outline all of the specifics of the presentation, including the date and time, a video recording release, and other binding provisions. Terms & Conditions language is standard for all presenters and wording cannot be revised. If your proposal is selected, please be certain that you are able to agree to all Terms & Conditions before signing.  

Standard Presentations: All accepted presenters (maximum four) will receive a complimentary Full Conference Registration, after all Terms & Conditions agreements have been signed.

Promotional Presentations:  All organizations agree that, if selected, they will either - purchase and staff one or more exhibit spaces at the Conference, or purchase a full conference registration for each presenter. Accepted presenters will receive complimentary conference registrations only if their organization purchases an exhibit space. Promotional sessions selected will not be officially confirmed until exhibit spaces or presenter registrations are paid in full. Cancellation of the exhibit space or presenter registration(s) will result in the session also being cancelled.

All Potential Presenters: Do not register for the Conference prior to learning the acceptance status of your proposal on September 24, 2021.  

A number of hotel rooms will be set aside specifically for presenters to purchase and may be accessed after the sessions are finalized and Terms & Conditions have been signed. Do not reserve a hotel room prior to learning the acceptance status of your proposal.  

Complimentary Conference registrations are non-transferable. If a presenter change is necessary, a written request must be completed on the official Presenter Substitution Request Form and reviewed by the Conference Planning Committee. If approved, the previous presenter’s Terms & Conditions agreement will be voided and a new agreement will be issued to the new presenter. If the proposed presenter is not approved, the presentation may be cancelled.