References and Publications
Update on Civil Rights Data Collection Files for State and Local Report Cards

Dear Colleagues,


As you may be aware, on April 24, 2018, the U.S. Department of Education’s (the Department) Office for Civil Rights (OCR) released the results of the 2015-16 school year Civil Rights Data Collection (CRDC). The CRDC contains valuable information collected from every district in the country on leading civil rights indicators related to access and barriers to educational opportunity at the early childhood through grade 12 levels. We are excited not only about the recent release of the data but also that certain CRDC data will be included on State and local report cards, pursuant to the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA)The addition of the CRDC data will bring a more well-rounded picture of school quality that is important to parents and other stakeholders. To that end, I am writing to provide you with an update on the process for meeting the requirement to provide data collected through the CRDC on State and local report cards.


As you know, the ESEA requires States and districts to include certain data from the CRDC on their report cards starting with report cards following the 2017-18 school year. In the 2017 Report Card Guidance (see section H), we indicated that we would provide the CRDC data to each State, in order to ensure consistency with the manner in which the data are released by the Department. Among other things, this is necessary to ensure that the data on report cards in consistent with what is publicly available from the Department and to safeguard students’ privacy. Now that the 2015-16 CRDC data have been released, we wanted to provide an update on the Department’s current work to develop State-specific data files to assist you in creating your 2017­-18 report cards.


Presently and through the early part of this summer, the Department will work with a small number of districts to correct errors in those districts’ previously submitted 2015-16 CRDC data.  Following completion of that data correction process, the Department anticipates that it will make State-specific data files available to States in the late summer or early fall.  We anticipate creating a file for each State that will be posted on the Department’s website. Once information is available, another communication will be sent to all States to let them know that the data are available.


We know that you are all working hard to prepare your 2017-18 report cards and that many of you are eager to receive your State-specific CRDC data so you can incorporate it into your report cards in meaningful ways. We are excited about the opportunities to further highlight this data and are working to make sure the data are accurate and complete before sharing the data with you. In the meantime, we encourage you to continue moving forward with the process and not delay any report card activities while you wait for the CRDC data to be available. If you have questions, please contact your OSS program office at OSS.[State] (e.g.,





Office of State Support




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